Sunday Dec 12

How to Host your Event at the Brantford Arts Block 

Here at the Brantford Arts Block, we are motivated to provide a space for the local community and surrounding area to use for events, poetry readings, small theatrical productions, improve nights, musical performances, lectures, film screenings and more. 

Basic Rental

Here are the rental options that we provide:

  • $75 for weekday rental
  • $100 for weeknight rental
  • $150 for weekend rental

*rental fees must be paid in full before the event

Rental Requiring a Liquor Permit

In addition to the flat rental fee listed above, the renter will need to cover the following:

  • $75 for the cost of the liquor permit
  • $130 for extra insurance costs
  • $25 administration fee
  • The cost of purchasing the alcohol

* you will also need to supply a bartender who is Smart Serve certified.

Additional Responsibilities


With either rental option, you are to be responsible for:

  • providing someone to run the door during the entire duration of the event
  • providing at least two volunteers or band members to assist with setting up the seating and tables before the event
  • at the end of the event, re-stacking all of the seating, and place it in the back studio space, as well as all tables and blocks to their original locations
  • setting-up the stage
  • providing your own sound engineer for the event
  • producing all promotional material (the Brantford Arts Block will promote the event electronically, see below for details)
  • providing your own ticketing system and tickets and/or admission at the door
  • you may use all/any of our equipment but you must return all equipment to its original location in the condition it was in at the start of the event (4 mics, 4 mic cables, 2 boom mic stands, 2 straight mic stands, 8 channel mixer, iMac with DVD/CD player, digital LCD Projector and a variety of extension cords and power bars)

Our Responsibilities

We will have at least one staff member and one volunteer (or two staff members) on hand to assist with the event. They will assist with the following:

  • operating the gift shop during the event
  • doing their best to assist anywhere else they can during the event
  • being responsible for the space during the event and will be the go-to-people for any emergencies that may arise
  • promoting the event, provided that you supply us with the necessary posters/flyers/information, within a reasonable time frame before the event
  • we will promote the event by posting on:
    • the online arts centre - The Localmotive
    • our website
    • in our upcoming events listing
    • community events calendars
    • to our membership
    • in the Brantford Arts Block space (provide us with posters)

Cancellation of an Event

Upon the unfortunate occasion where an event must be canceled or rescheduled, events must be cancelled within 1 week of the event and a $20 cancellation fee will apply.

You must agree to the above conditions and will comply with both your responsibilities and those of the Brantford Arts Block, and understand that if any of these conditions are broken, penalty or fees may be applied.

 

Still interested in hosting your event at the Arts Block? click here to download the form

Rental Agreement Form

Rental Agreement Form

"));